Special Events Coordinator, DCCH

Come work in a fun place! We are seeking a creative, highly organized event planner to help us execute unforgettable events that generate brand awareness, build business relationships, boost volunteer morale and meet events fundraising goals. You will be responsible for conceptualizing ideas for the events, creating and enforcing budgets, liaising with suppliers, communicating with donors and volunteers, and ultimately ensuring that each event is flawlessly executed.

DCCH Center for Children & Families

Special Events Coordinator

We are seeking a creative, highly organized event planner to help us execute unforgettable events that generate brand awareness, build business relationships, boost volunteer morale and meet events fundraising goals. You will be responsible for conceptualizing ideas for the events, creating and enforcing budgets, liaising with suppliers, communicating with donors and volunteers, and ultimately ensuring that each event is flawlessly executed.

As the Special Events Coordinator, you should be an expert multitasker with impeccable attention to detail. The best person for this role will have an extraordinary ability to foresee risks and anticipate needs so that attendees are impressed and entirely satisfied, and volunteers feel supported and valued by the time each event comes to a close.

We have two large flagship events per year in April and September. We hold a donor appreciation event in November. We also will have smaller events throughout the year for which this position will be responsible. Our children’s Christmas program will also fall in the area of this position’s responsibilities.

Responsibilities:

• Work closely with the Development & Marketing Director and other staff to communicate details of special events.
• Work closely with our designers and printers to create outstanding collateral for each event.
• Identifying  and manage donor and volunteer requirements and expectations for each event.
• Brainstorming and implementing event concepts and themes.
• Preparing event budgets and processing invoices.
• Researching and booking venues.
• Organizing suppliers, caterers, staff, and entertainment.
• Coordinating all logistical elements of the event.
• Managing set-up, tear-down, and clean-up operations.
• Anticipating attendee needs and preparing against potential risks.
• Developing post-event reports on the effectiveness of each event.

Requirements:

• Degree in hospitality, public relations, management, or related field.
• Experience in project management with a track record of successful events.
• Excellent organizational skills with the ability to multitask under pressure.
• Strong communication and interpersonal skills.
• Creative, out-of-the-box thinking.
• Ability to lead a large team and delegate tasks effectively.
• Meticulous attention to detail.
• Expert time management skills.
• Financial savvy, with the ability to adhere to plan budgets and process invoices.
• Experience with GiveSmart auction platform preferred.
• Experience with donor database Bloomerang preferred.
• Expertise in Microsoft products (Excel, Word, Outlook, etc.).