May We Help has experienced a lot of growth and needs a detail-oriented and highly-organized Office Administrator to join our team! As May We Help’s Admin, you will be responsible for ensuring the efficient and smooth operation of the office.
Job Description
JOB DESCRIPTION
The services May We Help provides are gamechangers for people with disabilities, so if you’re looking to make a difference, you won’t find a more satisfying work environment anywhere! The ideal candidate for this position will have a proven ability to handle multiple tasks and priorities. The position is part-time but you must be able to work occasional evenings and weekends.
RESPONSIBILITIES
Manage and coordinate office operations, including supplies, equipment maintenance, organization of files.
Answer and direct phone calls, emails, and other inquiries to appropriate individuals.
Schedule and coordinate meetings, appointments, and travel arrangements.
Assist in the preparation and distribution of documents and reports, including memos, presentations, and spreadsheets.
Maintain office calendar and coordinate with team members to ensure efficient use of meeting rooms and shared resources.
Keep website current with events and donor acknowledgements.
Run errands, take meeting minutes, assist with mailings, write checks and make bank deposits.
QUALIFICATIONS:
Bachelor's degree in related field preferred.
Proven experience as an office administrator or similar role.
Excellent organizational and time management skills.
Strong written and verbal communication skills.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficient in project management software a plus.
Ability to work independently and collaboratively in a team environment.
Attention to detail.
Strong interpersonal skills and ability to build relationships with internal and external stakeholders.
Ability to maintain confidentiality and handle sensitive information with professionalism.
Knowledge of office management systems and procedures.
Ability to handle multiple priorities and meet deadlines.
Ability to adapt to changing priorities and work in a fast-paced environment.
Ability to run errands.
Benefits
Retirement savings plan available, including employer-matched contributions
