Individual Giving & Grants Associate

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Position

Type

Full-time

Organization

Corporation for Findlay Market

Location

Cincinnati, Ohio

Date Submitted

2024-10-03

Job Summary

The Individual Giving & Grants Associate will raise funds for vital Corporation for Findlay Market (CFFM) programs and initiatives through donor prospect research, individual donor cultivation plans, major gifts, planned giving and foundation relations, and will assist with all fundraising events and campaigns at Findlay Market. They will maintain accurate records of all donations, grants and donor information in CFFM’s donor database, and will assist with grants research, applications and reporting. This position is primarily Monday through Friday, with occasional weekend and evening shifts to accommodate CFFM’s various onsite campaigns and fundraising events.

Job Description

Overview of Individual Giving & Grants Associate

Individual Giving & Grants Associate Role Description

The Individual Giving & Grants Associate will help raise money for vital Findlay Market initiatives and programs, market events, and general operating expenses. They will report to the Fundraising Events Manager.

The Individual Giving & Grants Associate will manage the entire development cycle for a portfolio of individual donors, and will act as the project manager for the organization’s individual giving strategy. They will be responsible for maintaining accurate donor records in CFFM’s donor database, and for pulling appropriate reports to help cultivate donors and increase giving, as well as providing tax receipts and acknowledgement letters to all donors.

They will work cross-functionally with other teams to implement data tracking and collection processes for all CFFM programs. They will organize and gather data for grant applications and reports, CFFM’s annual report, fundraising campaigns and events, and upon request.

The Individual Giving & Grants Associate will work closely with the Director of Development & Strategic Growth to implement a transformational capital campaign; duties will include, but are not limited to, prospect research, donor outreach, creation of materials, donation tracking and acknowledgements.

The Individual Giving & Grants Associate will work closely with the finance team to ensure all funds are tracked appropriately. They will also work closely with the communication team to help with crafting engaging calls to action, plan social media campaigns for fundraising events and initiatives, and to help engage, organize and recognize volunteers and donors.

The Individual Giving & Grants Associate will work to help create awareness among the general public that the Corporation for Findlay Market is a non-profit organization with many philanthropic endeavors through onsite fundraising campaigns, and by maintaining accurate records with Charity Navigator and GuideStar.

The Individual Giving & Grants Associate will have the following detailed responsibilities:

Principal Duties & Responsibilities:

Donor Cultivation & Individual Giving

Process donations, send thank you letters and tax receipts, and ensure accurate upkeep of BetterUnite donor database
Create individual engagement plans, stewardship plans and giving goals for each donor based on giving history, relationship and the organization’s knowledge of the donor’s giving potential
Qualify, develop and maintain year-round relationships with a portfolio of individual donors and prospects
Act as the development team’s donor portfolio project manager
Assist with planning and execution of annual donor recognition events
Lead the planning and execution of Supporter Appreciation Month
Assist with planned giving inquiries and gifts
Assist with the creation and distribution of an annual giving report
Support Board giving through creation of annual Board pledge cards, donor cultivation plans, and more

Fundraising Campaigns
- Manage Friends of Findlay Market membership program, including coordinating annual Membership Drive and member benefits, payment, and creating a plan for member recruitment and retention
- Manage ongoing Fundraising Brick campaign, including promotion, ordering, installation and donor recognition
- Incorporate peer-to-peer giving as appropriate to reach campaign goals
- Help plan and execute Giving Tuesday campaign, including securing matching donors, and working with communication team to draft and post social media content and send donor emails, and more
- Assist with planning and execution of all Spring & Winter Fund Drives, including compiling donor outreach lists, creating individualized asks based on giving history, relationship and giving potential, addressing and mailing physical mailers, recording all donations, sending thank you receipts, building online fundraising campaign landing pages, and additional tasks upon request
- Assist with having a visible onsite fundraising presence to engage and educate shoppers
- Assist with additional fundraising campaigns such as Valentine’s Cards, Opening Day raffle, etc.
Fundraising Events
- Assist with planning and execution of annual fundraising event, Flavor of Findlay, including full responsibility for the silent auction, registration and fundraising raffles and games
- Assist with planning and execution of annual Christmas Tree Sale fundraiser, including onsite coordination
- Assist with adding fundraising components to Findlay Market events
- Assist with ideation, planning and execution of any additional fundraising events

Grants

Proactively research new grant opportunities and sources of funding
Help maintain grants calendar, and keep track of recurring annual grant application cycles
Support grant reporting and evaluation processes and deadlines
Compile necessary data, photos and anecdotes for all grant reports
Work with program teams to implement data tracking and collection processes
Act as staff liaison with grant contractors to ensure they have all data and information necessary to draft grant applications and reports
Draft grant applications and reports as necessary

BetterUnite Donor Database

Act as the “BetterUnite Super User” – learn how to operate all facets of the database, including managing donor data and running reports
Be the most knowledgeable staff member who can educate and assist others with BetterUnite
Keep up with all BetterUnite updates and modifications, and implement any necessary changes
Maintain accurate donor, sponsor and grant records in BetterUnite

Assist with fundraising efforts and campaigns, and maintain accurate records of funders and sponsors for CFFM’s programs, including:

Findlay Kitchen
Findlay Learn
Findlay Launch
Education Center
Shopping App

Secondary Duties & Responsibilities:

Capital Campaign

Maintain accurate records of CFFM’s capital campaign asks, pledges, and donations
Send appropriate acknowledgement letters and tax receipts to campaign donors
Support creation and distribution of capital campaign marketing materials
Assist with long-term engagement plan for new donors to campaign

Sponsorships & Corporate Partnerships
- Maintain accurate records of CFFM’s corporate partners in BetterUnite
- Assist the Fundraising Events Manager with making sure corporate partners receive all stated benefits of their sponsorship

Values, Skills, Knowledge and Abilities:

Demonstrated ability to work in a proactively diverse and inclusive organization
Excellent, proven interpersonal, verbal and written communication skills
Effective problem-solving and mediation skills
Demonstrated ability to share skills and knowledge with others
Proficiency with office computer equipment and software
Demonstrated ability to multi-task and work in a fast-paced environment
Continual on the job learning is required
Skill and experience in event planning and execution, coordinating activities, evaluating data and establishing priorities
Experience with donor management database
Must be able to work some non-traditional hours, including evenings and weekends
Education – Bachelor’s or Associate’s degree required
Experience – 2 years relevant non-profit work experience required
Computer and technical skills – proficiency in Microsoft Office applications and online platforms (e.g. Google apps, MailChimp) is required
Experience with donor cultivation and knowledge of moves management practices
Ability to transport oneself to work, and to travel throughout Cincinnati during the work day