Executive Assistant, HealthCare Connection

 

The Executive Assistant will provide high-level administrative support to the CEO and other C-Suite Executive team members. Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the Board of Trustees and senior management teams; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

 

1. Provide administrative support to the CEO, CMO, COO, CFO and CDO and the Board of Trustees including scheduling appointments, making travel and meeting arrangements, preparing expense reports and communications and other required support activities.
2. Draft, prepare and distribute correspondence.
3. Manage sensitive matters with a high level of confidentiality and discretion especially decisions directly impacting the overall operations of the company
4. Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
5. Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
6. Provide communication link for Board of Trustees including records, minutes, and communications with/for committees and other executive support as needed.
7. Attend Board of Trustee meetings to record minutes, maintain Board and Committee files/ correspondence, remain informed of Board decisions and coordinate administrative activities.
8. Excellent communication and time management skills; proven ability to meet deadlines
9. Ability to function well in a high-paced environment; performs additional duties as assigned by executives
10. Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executives are involved with
11. Be responsive to emails/texts/phone calls, with contact outside normal business hours
12. Use discretion, confidentiality, and good judgment to handle C-Level matters.
13. Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.
14. Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance.
15. Organize complex calendars and schedules, resolving any scheduling issues
16. Collaborate with the CEO and Director of Development in relation to organizational fund raisers, public relations activities, and special events.
17. Update’s policies and procedures as requested
18. Assist with development/consolidation of online procedure manuals and creation of other electronic resources as directed including company intranet and internet.
19. Other reasonably related duties as assigned by immediate supervisor and other management as required.