Executive Administrative Assistant

Glenmary Home Missioners seeks an Executive Administrative Assistant that loves the mission of the Catholic Church, can provide high level administrative support, and oversee office functions for Glenmary leadership. This position requires someone who has excellent verbal communication skills, confident use of Microsoft Office, good judgement, and strong time management skills.

About Glenmary Home Missioners

Glenmary Home Missioners (Glenmary) founded in 1939, is a society of priests and brothers who, alongside lay coworkers, serve the spiritual and material needs of people in rural parts of the United States. It is a society of apostolic life with a unique purpose: to make a difference in the lives of families in rural parts of Appalachia and the Deep South through social outreach, establishment of Catholic churches, and a connection with God. Over the past 80 years, Glenmary has successfully nurtured and/or established more than 120 mission communities.

EXECUTIVE ADMINISTRATIVE ASSISTANT

PURPOSE: Executive Administrative Assistant that loves the mission of the Catholic Church, can provide high level administrative, secretarial and/or clerical assistance to the President and Council.

POSITION SUMMARY

The Executive Administrative Assistant to the Council (President, 1^st, and 2^nd Vice President) of Glenmary Home Missioners must be proactive and focused on advancing the ministry of Glenmary.

GENERAL DUTIES AND RESPONSIBILITIES

Office Management:

• Maintains day-to-day office administrative functions for the Council.
• Maintains the calendars for the Council.
• Creates and collects information for meetings and produces documents, reports, presentations, and meeting minutes for the Council.
• Prepares correspondence and communicates with individuals, Glenmary priests/brothers/students, Missions, headquarter staff, Diocesan personnel, and other external organizations
• Serve as resource to Treasurer/Chief Administrator and to those in the Formation Department
• Maintains departmental data, records, and files.
• Maintains working relationship(s) with other Glenmary departments/work areas.
• Researches and recommends processes, technologies, and tools for efficient functioning of the Council. Assists other administrative/ clerical/secretarial positions in the fulfillment of their position responsibilities on an as needed basis.
  
  

GENERAL

• Respond appropriately to external inquiries
• Prepare and edit documents and presentations, collecting and reporting information
• Confidentiality and tact are imperative
• Regular attention to continuing education in areas of responsibility
• Knowledge of Catholic ecclesial culture, history, and theology, as well as Catholic institutional structures

SKILLS AND QUALIFICATIONS:

• Bachelor's degree preferred or 5+ years of related experience required in working in an executive assistant role supporting C-Level executives.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, Publisher, and PowerPoint)
• Ability to communicate effectively and professionally.
• Flexible hours as dictated by the needs of business for projects and meetings.

PREFERRED ATTRIBUTES:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player - have team-oriented experience and approach.
• Service focus - dedicated to meeting the expectations of the Council and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

Job Title: Executive Administrative Assistant          Department: Executive Office

Reports To: President                                               

Location: Fairfield, OH                                            

Classification: Full Time, Non-Exempt (37.5 hrs/week) 

Qualified candidates should submit their cover letter and resume by 11/28/2022 to: Charlotte Carpenter at ccarpenter@glenmary.org

All candidates’ interest and submission will be held in confidence. Thank you for your interest in Glenmary Home Missioners.