Development Coordinator, DSAGC

The Development Coordinator’s focus will be creating and overseeing a system that cultivates and stewards several key donor groups.  These donors help us build a base of ongoing and faithful supporters who have both the capacity and inclination to give in impactful ways. The challenge of raising resources to fuel the mission of the Down Syndrome Association of Greater Cincinnati (DSAGC) rests primarily with our Development Staff Team.  This team already consists of an Event Manager, Grant Coordinator, Communications Coordinator and Project Specialist.

Development Coordinator Job Description

Updated 12/13/2022

Overview

The challenge of raising resources to fuel the mission of the Down Syndrome Association of Greater Cincinnati (DSAGC) rests primarily with our Development Staff Team.  This team already consists of an Event Manager, Grant Coordinator, Communications Coordinator and Project Specialist.

The Development Coordinator’s focus will be creating and overseeing a system that cultivates and stewards several key donor groups.  These donors help us build a base of ongoing and faithful supporters who have both the capacity and inclination to give in impactful ways.  They will be our Celebrating Extraordinary Lives Club (donors who give $1K+ a year), recurring monthly donors, and the DSAGC 321 Legacy Society (donors who have informed us of their intention to make a planned gift to the DSAGC).  The person in this role needs to be a visionary leader with strong interpersonal and organizational skills.  We envision this position averaging about 20 to 25 hours/week.   

1. Character and Personal Growth Attributes

• Have respect for others, commitment to quality, integrity, and self-motivation as well as have a positive attitude.
• Relationally, must show an ability to work well with others, resolve conflicts and be trustworthy.
• Be an aggressive learner who is consistently trying to grow both in knowledge and in competencies.
• Contribute to and model the DSAGC’s mission, vision and core values.

2. DSAGC Staff Responsibilities

• The Development Coordinator will report directly to the Executive Director. 
• Attend all Full Staff Team meetings as well as Development Staff Team meetings which are held every other week.  Participate in other all-staff gatherings as well. 
• Submit a monthly Staff Report, expense summary and work hours bi-weekly via Paycor.
• Provide “natural supports” when interacting with any interns we have working in the office who have Down syndrome.  If one of those interns is focused on assisting with development projects, this will entail greater focus for the entire Development Staff Team so that the intern feels engaged and productive in their role.
• Work major DSAGC fundraising events, including the WDSD 5/10K, Golf Sponsor Dinner as well as the Golf Tournament, Buddy Walk and Giving Thanks Reception.
• Perform other responsibilities as assigned by the Executive Director.

3. Collaborative Efforts

• Work with the Business Manager to oversee expenses for our non-event’s development budget.
• Partner with the Event Manager on any overlapping key donor contacts related to our Corporate Sponsors and/or CELC donors who give via the Buddy Walk.
• Work with our Grant Coordinator to identify any key foundation contacts.
• Provide input and feedback to both our Communications Coordinator on any online or printed communication strategies and/or materials produced related to our development efforts, e.g. Fall Appeal Brochure, Case Statement, Planned Giving materials and DS Press articles or ads etc.
• Work with our Office Coordinator to ensure that all donors are properly receiving receipts, thank you notes, and are being correctly entered into the database.

4. CELC Annual Campaign Leadership 

• Partner with the Executive Director in the overall strategic direction of our non-events and non-grants development efforts.
• Conduct research on individual donor contacts to assist in the identification, cultivation, solicitation and stewardship of current or potential CELC donors.
• Build a portfolio of current and potential CELC donors for which you are the primary relational DSAGC contact.
• Strategize and coordinate ways to engage CELC donors to engage/connect with our mission in meaningful ways.
• Write the content and develop the concepts for the Fall Appeal, our Annual Campaign, Case Statement, and any other collateral materials needed for our CELC donors. This project involves working with a freelance graphics designer and generating the mailing list from the database.
• Become an expert in generating any needed database reports to support our development needs.
• Utilize the Executive Director and Board as needed with any ways they can contribute to fostering positive donor relationships.

5. 321 Legacy Society and Monthly Donors

Create and execute a marketing plan to keep planned giving options in front of our donors. This includes any direct mail pieces, mentions in other DSAGC materials, or at any planned giving workshops.

• Be a champion of asking people to inform us of any intention they have in making a planned gift to the DSAGC and, therefore, becoming a part of our DSAGC 321 Legacy Society.

• Respond to any inquiries from donors who are exploring planned giving options benefiting the DSAGC.
• We want to grow our base of recurring monthly donors. Develop and execute a plan to secure and retain an ever-expanding base of monthly donors.

6. Seasonal Projects

• Lead the Penn Station “Round Up for Down Syndrome” campaign for the DSAGC. Part of this responsibility involves serving as the liaison between Penn Station and other local Down syndrome organizations.  This includes creating some templates that can be used in local marketing plans, as well as streamlining the communications between PS and the local entities.
• Collaborate with another staff team member and the Event Manager to coordinate the distribution of Buddy Walk t-shirts. This will include running database reports, managing volunteers and ensuring captains receive their team shirts.  This project provides a lot of touchpoints with donors of all kinds.  For the two weeks leading up to the Buddy Walk, the person in this role will need to work closer to 40 hours per week.

7. Reviews

• All new employees receive an initial performance appraisal upon completion of their first 90 days of employment.
• In order to provide our staff with more consistent feedback and create an ongoing dialogue about priorities, performance challenges, and ways they can feel supported and empowered, we have moved away from traditional performance reviews.  Instead, every staff member has to fill out a monthly report they submit to their supervisor.  Part of this report involves outlining their top three to five work priorities on a rolling basis about the upcoming 90 days.  They will also outline progress they have made on their current monthly priorities.
• Going hand in hand with the monthly report, every staff member and supervisor will have regular (at least monthly) check-in meetings.  A significant part of these meetings will include being informed of and progress made towards their priorities for both the previous and upcoming 90 days. 

8. Qualifications

• Having at least a few years working in a development role at a nonprofit is preferred.
• Creativity, strategic insights, problem solving, networking, and multitasking are all strengths needed for the person in this role.
• Candidates need to have strong interpersonal and organizational skills.
• Computer competency in Microsoft Office Suite products and experience with databases.
• Must have a valid driver’s license, reliable automobile, and appropriate insurance coverage.
• Four-year degree is required.
• Flexibility to work 20-25 hours per week.  Some remote work can be accommodated.

If you are interested in the Development Coordinator position, please email a cover letter stating why you feel like you would be a good fit for the position as well as why you are passionate about our mission.  Please send your cover letter and resume to Amie Lefebvre at amiel@dsagc.com. 

To see a full job description outlining the responsibilities, please visit www.dsagc.com/about-us/careers.