Development and Events Manager

This full-time, hyrid position is responsible for design, management and implementation of donor engagement activities and Caracole’s fundraising special events; solicitation of in-kind donations; and message-specific giving initiatives. The Development and Events Manager acts as the point person for volunteer activities within the agency as well as assists with Caracole’s donor database and works closely with the Executive Assistant to ensure that donations are properly acknowledged.

POSITION TITLE:           Development and Events Manager 

REPORTS TO:                  Chief Development Officer 

SUPERVISES:                   Volunteers 

POSITION SUMMARY: 

This full-time, hybrid position is responsible for design, management and implementation of donor engagement activities and Caracole’s fundraising special events; solicitation of in-kind donations; and message-specific giving initiatives. The Development and Events Manager acts as the point person for volunteer activities within the agency as well as assists with Caracole’s donor database and works closely with the Executive Assistant to ensure that donations are properly acknowledged.

QUALIFICATIONS: 

College degree or minimum of three years’ experience of office and administrative duties; nonprofit experience preferred.  Proven experience with event planning and management. Experience in database management (donor database experience) preferred, with proficiency in Office 365 including Word, Excel and Outlook. Must have personal transportation. Ability to work independently, pay excellent attention to detail; organizational and customer service skills required.  

RESPONSIBILITIES: 

Fundraising Events 

• Coordinate and manage all Caracole fundraising events (planning, logistics, budget, ticket sales, sponsors, volunteers, etc.)
• Serve as staff liaison for event planning committees of board members and outside volunteers.
• Assist with event marketing and publicity.
• Solicit and coordinate needed event donations.
• Recruit, train and manage internal and external volunteers for events.
• Debrief and analyze event results for future planning.
• Assure that all events reflect the mission and values of Caracole.

Development and In-Kind Donations 

• Support special projects for Chief Development Officer.
• Solicit in-kind donations for client pantry and as needed by the agency.
• Plan and manage schedule of monthly in-kind donation drives.
• Coordinate the inventory and acknowledgement of in-kind contributions.

Donor Engagement 

• Develop and maintain relationships with existing and potential donors.
• Coordinate and manage donor engagement activities (smaller, non-ticketed events.)
• Maintain accurate donor records and track interactions to personalize future engagement.
• Implement strategies to steward donors, showing them the impact of their contributions and maintaining their interest in the organization's work.
• Gather feedback from donors to understand their motivations, expectations and areas for improvement.

Volunteer Coordination

• Coordinate with other departments to determine volunteer needs.
• Help to solicit volunteers for needed activities.
• Review and process volunteer applications.
• Develop and facilitate orientation sessions for new volunteers.
• Maintain records of all volunteer activities.
• Maintain volunteer appreciation acknowledgement/correspondence.

   Other

• Stay informed about the nonprofit's mission, values and programs.
• Handle confidential and sensitive information with discretion.
• Participate in staff meetings and communicate relevant information with staff and volunteers.
• Pursue opportunities for professional development.
• Complete other duties as assigned.

REQUIRED SKILLS: 

• Advanced computer skills, including proficiency with Office 365: Excel, Word, and Outlook.
• Familiarity with database or donor software (DonorPerfect), Adobe Acrobat Professional preferred.
• Exemplary diplomatic and interpersonal skills to engage and motivate people.
• Strong problem solving and organizational skills.
• Initiative to work independently in addition to contributing to teams.
• Creativity
• Attention to detail; planning and logistics.
• Capable of building effective relationships with individuals, groups and communities of diverse backgrounds, perspectives, and cultures.
• Awareness of when to ask for help, advice and support.
• Read, write, speak and understand English with excellent verbal and written communication skills.

PREFERRED CANDIDATE PROFILE: 

The preferred candidate is a resourceful, collaborative individual who values public service, authentic community engagement and has a respect for, or a connection to, the HIV+ and at-risk communities.  The preferred candidate also values lifelong learning and may not possess all of the qualifications listed in this announcement but is adaptive and willing to learn.

PHYSICAL REQUIREMENTS: 

This full-time salaried hybrid position includes working in office two days per week; remote at home, and at onsite activities.  Work is generally 9-5 Monday-Friday, but includes work during special events on evenings and weekends.  The employee is frequently required to hear; use hands and fingers, handle or operate objects, operate a telephone and computer. Must have driver’s license, insurance, and vehicle to travel to community locations. The employee must be able to lift and/or move up to 40 pounds. COVID 19 vaccination (or waiver) required upon hire. 

SALARY AND BENEFITS:

This position is full time, salary: $60,000 annually. Benefits include Medical, Dental, Vision, Life and Disability Insurance, and 401K with a company match. We are a progressive, dynamic human services organization and a great place to work!

Reflective of our strategic and client needs, we are proactively seeking a diverse applicant pool including applicants who are African American, English as a Second Language speakers, immigrants, veterans, LGBTQ+, individuals with disabilities and/or people with lived experience of HIV or homelessness.