Coordinator, Alumni Relations

The Alumni Relations Coordinator assists the Alumni Relations team with alumni events, programs, and operations designed to foster and strengthen the relationship between alumni and Miami University. The Coordinator represents the Alumni Relations team with internal and external constituencies through written, verbal, and in-person interactions. In addition to managing logistics for various events and programming, the Coordinator maintains alumni relations data integrity and can comfortably coordinate multiple projects at any given time. This position reports to the Director, Alumni Engagement and works collaboratively within a solution-focused, upbeat team to advance Miami University.

Job Summary:

Miami University is a major public university with a small college feel that ranks first nationally among publics for best teaching by U.S. News & World Report. It is an exciting time to join University Advancement as Miami pursues the largest campaign in its history with a goal of $1 billion.

Working in the Alumni Association means working as a team, with a fun, collaborative and hardworking staff as we help to engage more than 235,000 alumni around the world. This role is a chance to make an impact on students and alumni while working on a variety of projects and programs across the whole spectrum of alumni relations.

The Alumni Relations Coordinator assists the Alumni Relations team with alumni events, programs, and operations designed to foster and strengthen the relationship between alumni and Miami University. The Coordinator represents the Alumni Relations team with internal and external constituencies through written, verbal, and in-person interactions. In addition to managing logistics for various events and programming, the Coordinator maintains alumni relations data integrity and can comfortably coordinate multiple projects at any given time. This position reports to the Director, Alumni Engagement and works collaboratively within a solution-focused, upbeat team to advance Miami University.

Miami University recognizes that technology enables us to find new ways of providing first class service and workplace flexibility. This position is approved for remote work on a hybrid basis. Remote work is a working arrangement that can be modified or revoked by Miami University at any time for any reason.

In alignment with Miami University’s statement on Diversity and Inclusion, University Advancement is committed to and fully embraces the philosophy and belief that a diverse community is among an institution's greatest strengths. The Division of University Advancement is committed to creating an inclusive work environment where all people feel safe, valued, and respected. To view our full statement including our specific commitments, please visit our website: miamialum.org/DEI_statement.

Job Duties:

Manage the process and flow of alumni relations team data: input, integrity, and reporting in customer relationship management (CRM) and other database tools. Review, enter, report, research, update, and maintain alumni data to ensure accuracy.

Coordinate with alumni team on logistics and execution of alumni relations programs and in-person, virtual, and hybrid events: create and manage event registration pages/RSVPs; prepare event materials such as name tags, registration lists, and other collateral; assist with the coordination of speakers and meetings; and serve as point of contact over email, phone and in-person to support event attendees.

Work within established CRM templates to build event communications for alumni relations programs and events including: content creation and editing process; event email marketing; logistical coordination of mailings, emails; updating content on alumni program/event webpages.

Ensure compliance with University policies and procedures regarding budget development, maintenance and expenditures. Additional financial and budgetary tasks including preparing and monitoring multiple budgets; preparing fiscal reports; processing contracts, payments, purchase orders.

Operate and maintain accurate documentation, spreadsheets and other organizational tools within the Google suite of products and university/department databases, policies and procedures.

Coordinate the purchasing and production of branded giveaways and liaising with external vendors and internal partners responsible for finance and budget-related needs.

Perform other responsibilities and projects as needed, including limited evening and weekend events.