Associate Director of Gift Agreements and Acknowledgments

This position is responsible for writing gift agreements that document major gift commitments
to Miami University and presidential communications that enhance the relationship between
the university and its generous donors. The position collaborates with members of the Office of
Stewardship and Donor Relations as well as the Office of Development to draft, review, and
proofread gift agreements, gift acknowledgments, and other correspondence. This position
manages efficient and timely processes to ensure that gift commitments are documented in an
accurate and timely manner and donors are thanked in a consistent and meaningful way. The
position is an integral member of the Donor Relations team and reports to the Senior Director
of Donor Relations.

Job Summary:

This position is responsible for writing gift agreements that document major gift commitments
to Miami University and presidential communications that enhance the relationship between
the university and its generous donors. The position collaborates with members of the Office of
Stewardship and Donor Relations as well as the Office of Development to draft, review, and
proofread gift agreements, gift acknowledgments, and other correspondence. This position
manages efficient and timely processes to ensure that gift commitments are documented in an
accurate and timely manner and donors are thanked in a consistent and meaningful way. The
position is an integral member of the Donor Relations team and reports to the Senior Director
of Donor Relations.

Diversity, Equity, and Inclusion at University Advancement

In alignment with Miami University’s statement on Diversity and Inclusion, University
Advancement is committed to and fully embraces the philosophy and belief that a diverse
community is among an institution's greatest strengths. We recognize that every Miamian has a unique story and unfortunately many are marked with challenges and pain based on one or more of their identities. We thus acknowledge the painful and difficult experiences at Miami
past and present. We are committed to recognizing and celebrating all Miamians. We aspire to
connect Miami with our diverse constituencies and create pathways for current and future
Miamians of all backgrounds. We choose to honor Miami University’s holistic approach to and
definition of diversity as our guide. This statement is only a part of Advancement’s efforts.
The Division of University Advancement is committed to creating an inclusive work
environment where all people feel safe, valued, and respected. To view our full statement
including our specific commitments, please visit our website:
https://www.miamialum.org/s/916/16/interior.aspx?sid=916&gid=1&pgid=17666&cid=33851&
ecid=33851&crid=0&calpgid=61&calcid=21717

Job Duties:

•Responsible for the oversight and management of processes related to the creation of new endowment documentation, major expendable fund agreements, and amendments of previously established funds.
•Manage the gift agreement process, which includes receiving requests, drafting agreements, elevating agreements and highlighting issues for senior management when necessary, providing critical review, engaging with impacted parties to validate changes, and bringing agreements to closure by working with all parties to obtain final signatures.
•Track and manage agreements through the e-signing process.
•Write gift acknowledgment letters to the university’s top supporters on a daily basis on behalf of the President.
•Draft personal correspondence from the President to follow up with donors and alumni promptly after personal visits and events.
•Track the status of all gift agreements, acknowledgements, and correspondence, provide status reports, and ensure tasks are completed in a timely manner.
•Train Advancement staff and campus partners on gift agreement and acknowledgement processes and best practices.
•Support campus partners in their efforts to thank donors who make gifts to their areas.
•Oversee, refine and recommend new processes.
•Other duties as assigned to support the Office of Stewardship and Donor Relations and University Advancement.