Administrative Manager

The Administrative Manager is the bridge between external and internal Wyoming Fine Arts Center Operations. The role does so by supporting the Executive Director and staff in the daily operations of the Wyoming Fine Arts Center (WFAC) through executing administrative and operational functions needed for the organization to reach its goals.

Administrative Manager FLSA STATUS: Non exempt part time SUPERVISOR: Executive Director  SUPERVISES: dependent upon experience.

WORKS WITH: Executive Director, Program Directors, Vendors/Service Providers, Parents/Guardians/Families, Staff, and partner organizations

Supported by: two part-time office staff and interns

PRINCIPAL DUTIES & RESPONSIBILITIES

The Administrative Manager is the bridge between external and internal Wyoming Fine Arts Center Operations. The role does so by supporting the Executive Director and staff in the daily operations of the Wyoming Fine Arts Center (WFAC) through executing administrative and operational functions needed for the organization to reach its goals. The Administrative Manager serves as the first point of contact for internal and external stakeholders. These duties include writing and proofreading (correspondence, manuals, collateral, grants, eblasts, etc.), developing and supporting data systems management, generating reports (registration data, grants, etc), conduct mailings and update internal procedural documents, process new hire paperwork, camp paperwork, manage contracts and vendors, and coordinate vendors and work orders for facility maintenance. In addition, the role serves the public/customers with high quality customer service in person on the phone, maintaining rosters, managing internal and external calendars, room scheduling and general office management. Accounting duties include establishing and maintaining systems, controls, and accounting records in conformance with generally accepted accounting principles. Collects and communicates financial data to outside agencies. Light accounting duties may include, invoicing, processing payments, coordinating payroll and accounts payable and receivable. Works as a team with part-time office staff to ensure registrations, rosters, website, and other operations run smoothly.

Qualifications: 

- Three or more years in an administrative role or office management

- Experience researching data management systems, managing, and interpreting data

- Familiar with QuickBooks and basic accounting functions and principles

-Advanced computer and keyboarding skills; advanced Microsoft Office Word, Excel, and Adobe software.Proprietary software experience preferred

-Project management, logistics, scheduling, and document management skills, with high attention to detail.

- Exemplary organizational skills with the ability to prioritize concurrent projects with multiple departments.

- Ability to work as a team member and to work independently.

- Excellent oral and written communication skills 

- Exemplary relational skills to staff and funders.

- Ability to maintain a high level of confidentiality in verbal, print, and electronic communications.

- Experience in working in a nonprofit organization

- Fund development experience a plus 

- Experience with an arts organization is a plus

- Supervisory experience a plus

Part-Time 25 - 30 hours week

Hourly Salary $20- $30/hr commensurate with experience

Please no calls. Resume and cover letter required.

Position available until filled. Applicants should apply by Friday, November 4, 2022

The Wyoming Fine Arts Center is located in the historic downtown district of Wyoming, Ohio, a suburb of Cincinnati. The building is a beautifully restored 1850's home that once served as the Wyoming Masonic Lodge for much of the 20th century. Since our founding in 1995, The Center has become one of the region’s premier community art centers.

Our mission is to educate, create experiences, and nurture appreciation in music and other creative and performing arts across all ages, races, abilities and backgrounds. We do this through excellence in teaching, creative programming, interdisciplinary experiences, community partnerships and engagement. Learn more about us at: www.musicartdance.org

WFAC is an Equal Opportunity Employer Committed to Diversity, Equity, Inclusion and Access. Reflective of our strategic needs, we are proactively seeking a diverse applicant pool.

WFAC is funded in part by Artswave.