Administrative Assistant. Dragonfly Foundation

We are looking for a responsible and task-oriented Administrative Assistant to perform a variety of administrative and clerical tasks. Must be self-motivated and take initiative. The duties of the Administrative Assistant include providing support to our leadership team and employees, assisting in daily office needs and managing company’s general administrative activities.

Job Responsibilities Include:

• Primarily assist the Executive Director and the two Vice Presidents (responsibilities include but not limited to the following tasks: write administrative materials, organize and manage schedule, scan and add documents to Dropbox, complete expense reports, arrange travel, enter notes in Salesforce, assist with computer and office organization)
• Answer phones and general inquiry emails
• Greet guests, donors and families at the office location
• Open and close the office (hours M-F 8:30A-4:30P)
• Assist in the preparation of regularly scheduled reports
• Update and maintain office documents
• Order supplies and research competitive pricing and suppliers
• Act as the point of contact for internal and external clients
• Daily inspection of buildings, visual inspection to ensure equipment is operational
• Assist with special events
• Mandatory attendance to the annual Grand Gala and golf outing
• Distribute reports for bi-monthly Board meetings, send materials and agendas in a timely manner

Requirements/ Qualifications

• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) and Google Workspace
• Ability to prioritize work 
• Excellent written and verbal communication skills
• Excellent organizational skills
• Salesforce experience is a plus
• College degree preferred
• Must be willing to submit to a background check and sign a confidentiality agreement

Please submit both a cover letter and resume.