Administrative Assistant, COS-UMC

We are looking for a task-oriented, self-motivated Administrative Assistant to perform a variety of administrative tasks.  This position is responsible for providing administrative and organizational support to the church staff and pastors.  

Office

• Serve as receptionist one day/week and fill-in as needed.
• Gather and sort mail.
• Support UWF and other volunteer groups with printing needs.

Worship

• Prepare, edit, finalize, and print all weekly worship bulletins.
• Serve as liaison to the worship proofreading team.
• Enter flower dedication into weekly bulletins.
• Maintain accurate worship attendance records from communication sheets and other verifiable sources. 
• Maintain and update the list of lay readers to worship matrix.
• Send scripture reminders to lay readers for Sunday worship.
• Support the execution of special events, retreats, etc. to meet the needs of church.
• Add services, bulletins and announcements to website.

 Pastoral Support

• Attend staff meetings and necessary planning meetings.
• Perform other duties as assigned by the Senior Pastor and Executive Director.

 Membership

• Review weekly communication sheets for contact information changes, prayer requests, comments, ministry interests, other requests and first-time visitors or visitors providing name and/or contact information. Make appropriate referrals. 
• Work collaboratively with church staff, ministries of the church and congregants to update personal contact information and update database.
• Regularly update membership files with information regarding births, baptisms, and deaths.
• Maintain and record medical and volunteer forms.
• Process membership transfers to and from the church.
• Create monthly birthday list for card ministry.
• Email hospitality volunteers weekly to set up Sunday hospitality
• Create weekly prayer list.
• Update Newsflash email list every quarter and as needed.
• Update committee directory – annually.
• Print and mail staff gift letter – annually in December.
• Provide administrative support to Executive Director for the quarterly new member classes.